Run a professional studio
pencild gives studios the infrastructure to coordinate schedules, track compliance, manage enquiries, and onboard artists. One system for your entire operation.
Studio operations
Everything you need to run a studio, in one place
Stop coordinating across spreadsheets, group chats, and scattered tools. pencild brings your studio's scheduling, communications, compliance, and team management into a single system.
- Studio-wide scheduling.
- See every artist's bookings, availability, and time off in a single calendar. Know where gaps need filling at a glance.
- Studio inbox.
- Connect studio email and Instagram accounts. Route enquiries, respond to clients, and keep studio communications separate from personal.
- Compliance tracking.
- Define requirements, track licences, insurance, and certifications across every artist. A dashboard shows who is up to date and who needs attention.
- Team management.
- Residents, guests, and managers with granular permissions. Everyone gets the access they need and nothing they don't.
- Shared templates.
- Keep consent forms, booking confirmations, and client communications consistent across your studio.
- Commission tracking.
- Track commission rates per artist so the financial relationship is clear and documented. No spreadsheets, no guesswork.
Scheduling
See the full picture across your studio
A studio-wide schedule showing all your artists in one place. Know who is available, when guest artists are visiting, and where gaps need filling, without chasing anyone for updates.
- Studio schedule overview
- See every artist's bookings, availability, and time off in a single view.
- Studio email, calendar, and Instagram
- Connect studio-specific accounts so enquiries and bookings flow into your studio workspace.
- Guest artist scheduling
- Invite guest artists with date-range scheduling so visiting artists slot in seamlessly.
Compliance
Stay on top of your studio's obligations
Define compliance requirements for your studio and track them across every artist. A compliance dashboard shows your overall percentage and a per-artist breakdown so nothing slips through the cracks.
- Studio-defined requirements
- Set the compliance standards your studio needs. Insurance, certifications, health and safety, whatever applies.
- Per-artist compliance tracking
- See which artists are up to date and which need attention, at a glance.
- Document requests
- Managers can request document uploads directly from artists. No more chasing paperwork over text.
Team and permissions
The right access for the right people
Residents, guests, managers. Everyone gets the access they need and nothing they don't. Define roles, set permissions per resource, and control who can view or be assigned work across clients, calendar, projects, tasks, emails, Instagram, notes, attachments, consent forms, documents, and your waitlist.
- Residents, guests, and managers.
- Assign membership roles that reflect how your studio actually operates.
- Granular permissions.
- Configure read access and work assignments independently across every resource type in your studio.
- Visibility settings.
- Choose whether team members see only their assigned work or all studio records.
Onboarding
Get new artists set up in minutes
A studio onboarding wizard walks new members through setup. Shared templates keep your brand consistent, and default permissions mean you only configure once.
- Invitation workflow.
- Invite artists by email with secure token links. They accept, join, and get set up through a guided onboarding flow.
- Consistent templates.
- New artists inherit your shared consent forms, booking confirmations, and communication templates from day one.
- Default permissions.
- Set default access levels for new memberships so every new artist starts with the right configuration.
Artist subscriptions
Sponsor subscriptions as a studio benefit
Studios can cover the cost of artist subscriptions at just £39 per month per seat. Artists get professional tools. Studios get better operations. If sponsorship ends, artists keep their account with a grace period to transition.
- Studio pays, artist owns
- Subsidise subscriptions as a benefit. The artist keeps their account and all their data regardless.
- Flexible seat management
- Add or remove sponsored seats as your roster changes. Only pay for what you need.
- Graceful transitions
- When sponsorship ends, artists get a grace period to take over their own subscription. No sudden cutoffs.
Built for clarity
Fewer disputes, smoother operations
pencild makes the working relationship clearer by design. Commission rates are documented. Artist departures are handled cleanly. A full audit log tracks who viewed what and when.
- Commission tracking.
- Track commission rates per artist so the financial relationship is clear and documented. No spreadsheets, no guesswork.
- Full audit trail.
- Studio access is logged. Know who viewed what and when. Transparency that builds trust over time.
- Smooth departures.
- When an artist moves on, their data is duplicated to their personal workspace. No disputes, no lost work.
Ready to run your studio professionally?
Scheduling, compliance, onboarding, and coordination. One system for your entire studio.