Protect your practice like a professional

You're a professional artist. Proper consent and documentation protect both you and your clients. Digital waivers, health questionnaires, and ID verification, signed on their phone before the appointment and stored securely.

The problem

Paper forms are a liability, not a solution

Paper gets lost: Filing cabinets full of forms, or worse -- stacks of paper you'll never find when you actually need them.
Slows down appointments: Clients arrive and spend ten minutes filling out forms. It eats into their appointment time and yours.
Compliance headaches: GDPR and data retention rules mean you need to track how long you've held consent forms and personal data. Paper makes this nearly impossible.

The solution

Consent forms signed before clients walk in

pencild sends consent forms to clients before their appointment. They sign on their phone, complete health questions, and verify their ID. Everything is stored securely and linked to their profile. No paper, no delays, no compliance worries.

Custom waiver templates.: Build rich text waiver templates that match your needs. Version tracking ensures you always know which template was signed.
Digital signatures.: Clients sign on their phone or tablet. Captured and stored alongside the completed form.
Health questionnaires.: Build custom questionnaires with text fields, radio buttons, checkboxes, and dropdowns. Ask about allergies, medications, and conditions.
ID verification.: Verify client identity with six supported ID types: driver's licence, passport, state ID, military ID, national ID, or other. Date of birth cross-checked against the document.
GDPR consent capture.: Explicit GDPR consent with timestamp. Age declaration, risk acknowledgement, and aftercare confirmation all built in.
Public signing link.: Share a link or generate a QR code. Clients sign without needing an account or login.

pencild digital consent form showing signature capture and health questionnaire

Secure and compliant

Peace of mind, built in

Digital consent forms in pencild are designed to keep you protected. Proper consent, proper storage, proper compliance -- without you having to think about it.

Waiver PDF generation.: Every signed form is saved as a PDF. Download or print anytime from the client's profile.
ID document storage.: ID documents stored with encryption and configurable retention. Full audit trail for every access.
Studio ID sharing.: Studios receive an encrypted copy of the ID document for their own records. Artists and studios both protected.
Configurable retention.: Set how long forms and documents are kept. Default five years aligns with standard legal requirements.
Per-appointment tracking.: Each tattoo session tracks waiver status: not required, pending, or signed. Know at a glance if a client still needs to sign.
Client information collection.: Collect name, email, date of birth, address, and phone number. All personal data encrypted and securely stored.

Aftercare instructions

Professional aftercare, built in

Create structured aftercare templates with healing stages, timelines, and warning signs. Share them digitally with clients after each session so they know exactly how to care for their new tattoo.

Care stages with timelines.: Define healing stages with day ranges, instructions, and warning signs. Clients see a clear step-by-step recovery timeline.
Rich text content.: Write detailed aftercare instructions with formatting, images, and structured content. Professional documentation, not a scribbled note.
Automatic delivery.: Set up automations to send aftercare instructions after each session. Clients receive them without you lifting a finger.

pencild aftercare template builder with care stages, healing timelines, and warning signs

Ready to run your business like a professional?

Start your free trial and put proper consent infrastructure in place.

Start your free trial View pricing

14-day free trial. Add a card to extend to 30 days.