Compliant and covered
Professional artists handle consent properly. pencild gives you digital consent forms with ID verification, health questionnaires, and digital signatures -- signed before the appointment, stored securely, and accessible whenever you need them.
The problem
Paper forms are unprofessional
- Paper gets lost
- Filing cabinets, folders, piles. Paper consent forms disappear when you need them most.
- Compliance is a headache
- Are your forms up to date? Can you find them if there's a dispute? Do they meet GDPR requirements?
- It slows down appointments
- Clients filling out forms on arrival wastes everyone's time and delays the session.
The solution
Digital consent forms, handled professionally
Clients receive and sign their consent form before they arrive. Everything is stored digitally, linked to the client profile, and accessible in seconds. Tattoo sessions automatically require a signed waiver.
- Signed before arrival.
- Send consent forms via email, automation, or a public signing link. Clients sign on their phone -- no login required.
- Digital signature capture.
- Clients sign directly on their device. Signatures are captured and stored with the form.
- Health questionnaires built in.
- Customisable health intake with text fields, radio buttons, checkboxes, and dropdowns.
- Age declaration and risk acknowledgement.
- Age verification (18+) and risk acknowledgement checkboxes are part of the flow.
ID verification
Verify identity, protect yourself
Built-in ID verification with encrypted storage and a complete audit trail. Requires two-factor authentication to access.
- 6 supported ID types.
- Driver's licence, passport, state ID, military ID, national ID, and other. Cover every situation.
- Date of birth cross-check.
- Verify the client's stated date of birth against their ID automatically.
- Encrypted ID storage.
- ID documents are encrypted at rest with configurable retention periods.
- Immutable audit trail.
- Every access to an ID document is logged. The audit trail cannot be altered.
- Studio ID sharing.
- Share verified ID information with your studio when required, with full control over access.
- 2FA required for access.
- ID document capture requires active two-factor authentication. No exceptions.
Delivery and storage
Multiple ways to get forms signed
Send consent forms however works best for your workflow. Store them securely with full GDPR compliance.
- Public signing link.
- Share a link that clients can open and sign without needing to create an account.
- QR code for in-studio display.
- Generate a QR code clients can scan on arrival. Perfect for walk-ins.
- Send via email or automation.
- Include consent forms in your booking confirmation flow automatically.
- PDF generation and download.
- Signed forms are automatically saved as PDFs you can download anytime.
- Configurable retention.
- Set how long records are kept. Default is 5 years. Adjust to match your requirements.
- GDPR explicit consent.
- Consent timestamps recorded. Encrypted storage linked to client profiles.
Customisable templates
Your forms, your way
Create consent form templates that match your practice. Version tracking ensures you always know which version a client signed.
What you can customise
Consent form content and wording
Health questionnaire fields (text, radio, checkbox, dropdown)
Risk acknowledgement checkboxes
Age declaration requirements
Retention periods and GDPR settings
Version tracking for template updates
Handle consent like a professional
Digital consent forms with ID verification, health questionnaires, and encrypted storage -- built into your booking workflow.
14-day free trial. Add a card to extend to 30 days.