Professional compliance, built into your workflow
You're a professional artist. Proper ink traceability and supply management are part of running a serious practice. pencild tracks your supplies, records what you use per session, and generates Ink Passport documents to meet EU REACH requirements.
The problem
EU compliance is messy without the right tools
- Spreadsheets and paper trails
- Tracking batch numbers, expiry dates, and which inks went on which client in spreadsheets is error-prone, time-consuming, and easy to forget.
- Regulatory requirements
- REACH Regulation 2020/2081 and EN 17169:2020 require traceability records kept for years. Non-compliance means fines and legal liability.
- Expired supplies
- Inks and needles expire. Without proper tracking, you risk using expired products, a compliance violation and a health concern for your clients.
Supplies management
Two-tier inventory, zero guesswork
pencild separates what you stock from what you've opened. Your product catalogue tracks the brands and products you use. Physical instances track individual bottles and cartridges with their own batch numbers, expiry dates, and shelf life.
- Product catalogue.
- Browse from a pre-seeded global catalogue of REACH-compliant ink and needle brands, or add your own. Inks include brand, product line, colour name, CI number, and compliance status.
- Needle catalogue.
- Round liners, round shaders, magnums, and flats. All needle types are supported with count and cartridge configuration.
- Batch and lot tracking.
- Record batch and lot numbers for every bottle and cartridge. Full traceability from manufacturer to client.
- Expiry management.
- Track manufacturer expiry dates and opened shelf life. pencild calculates when opened products expire and updates their status automatically.
- Low stock alerts.
- Set thresholds for each product. When stock falls below your threshold, pencild creates a task to remind you to reorder.
- Supplies dashboard.
- See expired, expiring soon, and low stock items at a glance. One view for everything that needs your attention.
Ink Passport
Full traceability, one document
Record which inks and needles you used for each session. pencild generates a professional Ink Passport document with everything your client and regulators need.
- Session recording.
- Capture which inks and needles were used for each appointment. Record the body area for each ink application from 22 defined body areas.
- Complete traceability.
- Each Ink Passport includes ink brand, colour, batch number, CI number, expiry date, needles used, body areas treated, client and artist details, and session date.
- PDF generation.
- Generate professional Ink Passport PDFs with one click. Download them yourself or email them directly to your client.
- Email delivery.
- Send the Ink Passport straight to your client's inbox. Professional documentation they can keep for their own records.
- Long-term retention.
- Records are kept for 5 years by default, with configurable retention periods to meet your local regulatory requirements.
- Automation ready.
- Set up an automation to send ink passports automatically after each tattoo session. No manual steps required.
EU regulations
REACH Regulation 2020/2081 and EN 17169:2020
Since January 2022, EU regulations require tattoo artists to maintain ink traceability records. Requirements vary by country, but proper documentation protects you everywhere.
| Country | Requirements |
|---|---|
| Denmark | Mandatory since 2018. National law requires ink documentation. |
| Netherlands | Required via EN 17169. Ink traceability mandatory for professional artists. |
| Germany | EN 17169 plus national regulations. Strong enforcement. |
| France | EN 17169 voluntary adoption. Recommended for professional practice. |
| United Kingdom | BS EN 17169:2020 available. Recommended for professional practice. |
Even where not strictly mandatory, maintaining proper records protects you legally and demonstrates professional practice. Many clients appreciate receiving documentation of inks used in their tattoos.
Pre-seeded catalogue
Major brands already in the system
pencild includes a global catalogue of major REACH-compliant ink and needle brands. Search and add to your inventory without manual data entry.
Ink Brands
- World Famous (Limitless, Standard)
- Intenze (Zuper Black, Color Lining)
- Eternal Ink (Standard, Neutral Gray)
- Dynamic Color
- IAMINK
- Kuro Sumi
- Fusion Ink
- Solid Ink
Needle Brands
- Cheyenne (Safety, Craft, Capillary)
- Bishop (Standard, Da Vinci)
- Kwadron (Standard, Optima)
- Peak
- FK Irons (Spektra, EXO)
Can't find your brand? Add custom products with all the details you need.
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