A calendar built for professional artists

You're a professional artist. Your schedule needs proper structure. Manage appointments and availability in one place, sync with Google Calendar or Outlook, track deposits and payments, record sessions, and give your studio the visibility they need.

The problem

Scheduling shouldn't be this painful

Personal calendar mixed with work: Dentist appointments next to tattoo sessions. It's hard to see your actual availability at a glance, and double-bookings happen too easily.
No real availability management: You're manually checking your calendar before confirming every booking. There's no system for working hours, guest spot dates, or recurring schedules.
Studio scheduling is guesswork: Your studio doesn't know when you're in. You don't know when your chair is free. Everyone's guessing, and it costs time and money.

The solution

One calendar for your tattoo business

pencild gives you a dedicated calendar for your tattoo work. Sync with Google Calendar or Outlook to avoid conflicts, set your working hours, and give your studio the visibility they need. Month, week, and agenda views so you can plan however works best for you.

Calendar sync.: Connect Google Calendar or Outlook. Multi-calendar support with colour coding so you can see everything at once.
Appointment types.: Consultation, tattoo session, touch-up, design review, deposit only, or custom. Each type can have its own defaults.
Status tracking.: Confirmed, tentative, cancelled, or no-show. See which appointments need attention at a glance.
Client and project linking.: Every appointment links to a client profile and project. No more guessing who is coming in or what the session is for.
Recurring events.: Set up recurring appointments for long projects. Multi-session pieces are easy to schedule and track.
Location management.: Save your frequently-used addresses with timezone support. Set default locations so you don't re-enter them every time.

pencild create new appointment modal with calendar, event title, appointment type, and scheduling fields

Track every session

Session recording and payment tracking

Record actual tattoo work time, track deposits and final payments, and keep waiver requirements organised. Everything you need to run your appointments professionally.

Session recording.: Log start and end timestamps for actual tattoo work. Track how long sessions really take so you can price and plan more accurately.
Deposit and payment tracking.: Track deposits and final payments per appointment. See at a glance what's been paid and what's outstanding.
Automatic waiver requirements.: Tattoo sessions and touch-ups automatically require a signed waiver. You're always covered before the needle hits skin.

pencild session view showing consent form status, supply recording, and session notes

Availability and studio scheduling

Your hours, your rules

Set your recurring weekly working hours or define date ranges for guest spots. Studios see an overview of all artist schedules so everyone knows who's in and when chairs are free.

Recurring weekly hours.: Set your standard working days and hours. pencild prevents bookings outside those times automatically.
Guest date ranges.: Travelling for a guest spot? Set specific date ranges with their own availability and location.
Studio schedule overview.: Studios see all artist schedules in one view. Know who's in, who's free, and where the gaps are.

pencild appointment detail modal showing session info, deposit status, client details, and consent form

Automatic communication

Reminders that send themselves

Calendar automations handle the repetitive communication for you. Booking confirmations, day-before reminders, and aftercare follow-ups are all triggered by your appointments.

Confirmation emails.: Clients receive automatic booking confirmations with all the details they need: date, time, location, and any preparation instructions.
Appointment reminders.: Automatic reminders before sessions mean clients show up prepared. Fewer no-shows, less wasted time.
Follow-up messages.: Thank you notes and aftercare instructions send automatically after sessions. Professional follow-through without lifting a finger.

Learn more about locations Learn more about automations

Ready to run your business like a professional?

Start your free trial and take control of your schedule.

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